Without a doubt, time flies. We all have 24 hours. What you do with your 24 hours makes the difference between how productive, or lack of, you are, in comparison with the rest of the world. There is no specific time management software that can make you a better person or be more efficient. Proper management of time comes down to the tiny issues you do from one second to the next.
Time management involves a structured process of effectively planning and carefully controlling how much time you have and spend between specific activities. Good time management will help you complete more in a shorter period, and lead to your productivity and success.
In this guide, we shall look at some proven tips you can adopt to have better management of your time.
Set Goals Correctly
The first step to effective time management is through setting goals that are achievable and measurable. Most of us are acquainted with the SMART method of setting goals – which include setting goals that are Specific, Measurable, Attainable, Relevant, and Timely.
The second step to effective time management is getting organized. To properly manage your time, you must get your priorities right. Prioritize tasks based on importance and urgency. Look at your tasks and determine the following;
- Important and urgent: These tasks should be done right away
- Important but not urgent: You need to decide when to do these tasks
- Urgent but not important: ultimately delegate these tasks as much as possible
- Not urgent and not important: Ignore these tasks or do them at at later date.
Set a Time Limit for Tasks
When you set a time limit for completing tasks, you become more focused and efficient. Make an effort to determine how much time you need to allocate for each task as doing so will help you become more productive. When some tasks are falling short of the allocated time, you will be able to adjust accordingly. Better still, if you are constrained in time, you will be able to delegate effectively.
Take a Break Between Tasks
When you are tackling many tasks without a break, it can be easy for you to get tired, lose focus, and motivation. You need to allow some short breaks between tasks as doing so helps to clear your head and refresh yourself. You may consider grabbing a quick nap, meditating or going for a short walk
Be More Organized
Make use of your calendar for both short term and long term time management. Write down deadlines for all projects you have as well as tasks that need to be completed. Think about the best days to complete specific tasks. Understand that you are normally most productive during the first hours of waking up, so set these hours to complete the most challenging tasks first.
The consequences of poor time management can be daunting. inability to plan and stick to your goals would lead to poor efficiency. Poor time management results in wasted time. By not knowing the next task for you, you suffer from loss of control of your time. Poor time management will also make the quality of your work suffer.